40+ BEST ChatGPT Prompts for HR Professionals (TRY NOW!)

Sick of manually handling repetitive HR tasks?

Transform your workflows with targeted ChatGPT prompts for HR professionals.

ChatGPT Prompts for HR Professionals
ChatGPT Prompts for HR Professionals

Quickly generate job descriptions, screening questions, and more so you can focus on strategic priorities.

How Chat GPT Can Help HR?

ChatGPT is an advanced conversational AI that can understand natural language prompts and provide helpful responses.

Here are some of the key ways this technology can assist HR professionals:

  • Writing Job Descriptions – ChatGPT can help draft accurate, appealing job posts quickly. Just provide the key responsibilities, requirements, and benefits and it will generate a polished description.
  • Screening Resumes – Give ChatGPT a job description and have it review resumes to filter for the most qualified applicants. This automates early screening.
  • Interview Questions – ChatGPT can suggest thoughtful interview questions tailored to a given role. This saves prep time for interviews.
  • Answering Candidate Questions – Don’t know the answer to a tricky candidate question? ChatGPT can provide accurate, compliant responses on the fly.
  • Creating Handbooks – Have ChatGPT whip up rough drafts of employee handbooks, codes of conduct, and other policies based on your guidelines.
  • Generating HR Templates – Ask ChatGPT to create offer letters, onboarding checklists, and other customizable HR templates to standardize processes.
  • Answering Employee Questions – Empower ChatGPT to provide instant answers to common employee questions about policies, benefits, time-off requests, and more.
  • Training and Onboarding – Let ChatGPT generate training content and onboarding materials to ramp up new hires quickly.

Free ChatGPT Prompts for HR Professionals

Let’s look at sample ChatGPT prompts tailored for key HR use cases.

HR TaskSample ChatGPT Prompt
Writing job descriptions“Please write an engaging job description for a [job title] at [company name]. Include responsibilities, required skills and qualifications, and information about company culture. Aim for a concise and compelling summary that will attract qualified candidates.”
Conducting interviews“I’m preparing to interview a candidate for a [position title] role. Please provide 5 strategic interview questions designed to assess their [core competencies needed for the role] along with recommended follow-up questions.”
Onboarding new employees“Please provide a sample onboarding checklist for a new [job title] which covers the first 30 days. Include key tasks, meetings, training, and milestones to successfully integrate them into the team and company.”
Developing training programs“Could you provide an outline for a training program to upskill customer service representatives on [key skills needed]. Include modules, delivery methods, activities, and assessments.”
Assessing performance“Please provide examples of effective performance review questions to evaluate the performance of a [job title] over the past year. Include questions assessing hard and soft skills.”

Try out these prompts and tweak them as needed to generate helpful content instantly.

ChatGPT Prompts for Writing Job Descriptions

Screenshot of the ChatGPT's Response for the following prompt: "Please write a 250-word job description for a [job title] role. Include 3-5 responsibilities and required qualifications written in an engaging, conversational tone".
ChatGPT Prompt for Writing Job Descriptions
  1. Please write a 250-word job description for a [job title] role. Include 3-5 responsibilities and required qualifications written in an engaging, conversational tone.
  2. Please provide a draft job description for a [job title] position. Include an overview, 5 key responsibilities, and minimum qualifications. Keep language clear and approachable.
  3. Help me write a compelling 150-word job summary for a [job title] opening. Emphasize the most exciting and meaningful aspects of this customer-facing role.
  4. Generate a detailed 200-word job description for a [job title] role. Outline day-to-day responsibilities, must-have hard and soft skills, education, and experience requirements.
  5. Please draft an interesting overview for a [job title] job description. Include information about the team, and products/services, and highlight the rewarding aspects of this position. Limit to 125 words.

ChatGPT Prompts for Screening Resumes

Screenshot of the ChatGPT's Response for the following prompt: "Review these 3 resumes for a [job title] opening. Highlight the strongest candidate based on the required skills and experience outlined in this job description. Explain your recommendation in 2-3 sentences".
ChatGPT Prompt for Screening Resumes
  1. Review these 3 resumes for a [job title] opening. Highlight the strongest candidate based on the required skills and experience outlined in this job description. Explain your recommendation in 2-3 sentences.
  2. Here are 5 resumes for a [job title] role. Please identify the top 2 most qualified candidates based on their fit for the core competencies in the attached job description. Provide a one-line summary of why you selected each candidate.
  3. Please review these resumes for a [job title] position and rate the candidates on a scale of 1-5, with 5 being the best match for required hard skills. Provide a reason for each rating.
  4. Which of these 4 candidates has the strongest resume for this [job title] job based on work experience and educational background? Please summarize in 1-2 sentences why you made that selection.
  5. Compare these 2 resumes for a [job title] opening. Which candidate is better aligned with the must-have qualifications? Summarize the key factors that influenced your decision in 2-3 sentences.

ChatGPT Prompts for Interview Questions

Screenshot of the ChatGPT's Response for the following prompt: "Please provide 5 thoughtful interview questions to assess the problem-solving skills of candidates for a [job title] role".
ChatGPT Prompt for Interview Questions
  1. Please provide 5 thoughtful interview questions to assess the problem-solving skills of candidates for a [job title] role.
  2. Generate 3 insightful interview questions that will reveal how well candidates for [job title] can collaborate and influence others without authority.
  3. Suggest 4 smart interview questions to evaluate the analytical abilities of applicants for a [job title] position.
  4. Create 5 behavioral interview questions to determine if candidates for [job title] have strong organizational skills required for this fast-paced role.
  5. Can you provide 4 discerning interview questions to gauge the communication and presentation skills necessary for success in a [job title] job?

ChatGPT Prompts for Answering Candidate Questions

Screenshot of the ChatGPT's Response for the following prompt: "I'm interviewing for a [job title] role and was asked, "What is your greatest weakness?" Can you provide an appropriate response that addresses the intent of this question positively?".
ChatGPT Prompt for Answering Candidate Questions
  1. I’m interviewing for a [job title] role and was asked, “What is your greatest weakness?” Can you provide an appropriate response that addresses the intent of this question positively?
  2. A candidate asked me “Why is this [job title] position open?” Can you give a polite, positive answer that focuses on growth opportunities at our company?
  3. How should I respond if an applicant for [job title] asks “What are some challenges of this role?” Provide a thoughtful answer.
  4. A candidate asked, “What is the company culture like here?” Please provide a warm, honest response that would make someone excited about this [job title] opportunity.
  5. What is the best way to answer if an applicant asks “What opportunities are there for advancement here?” for a [job title] opening? Give a motivating, forward-looking response.

ChatGPT Prompts for Creating Employee Handbooks

Screenshot of the ChatGPT's Response for the following prompt: "Please draft a 1-page code of conduct for employees focused on promoting ethics, diversity, and respectful communication. Use simple language".
ChatGPT Prompt for Creating Employee Handbooks
  1. Please draft a 1-page code of conduct for employees focused on promoting ethics, diversity, and respectful communication. Use simple language.
  2. Generate a 250-word social media policy for our employee handbook. It should cover rules around sharing company information online and appropriate personal use of social media at work.
  3. Write a draft anti-harassment and no-retaliation policy for an employee handbook. Ensure it covers protected classes, defines prohibited conduct, and outlines reporting procedures. Maximum 300 words.
  4. Please compose a short 150-word section summarizing our attendance and punctuality policies for a new employee handbook. Keep the tone friendly yet professional.
  5. Can you provide a sample 200-word dress code policy for our employee handbook? Emphasize our casual work environment but need for neat, professional appearance when customer facing.

ChatGPT Prompts for Generating HR Templates

Screenshot of the ChatGPT's Response for the following prompt: "Please create a polished employee offer letter template for a [job title] role. Include sections for compensation, benefits overview, start date, and required agreement signatures".
ChatGPT Prompt for Generating HR Templates
  1. Please create a polished employee offer letter template for a [job title] role. Include sections for compensation, benefits overview, start date, and required agreement signatures.
  2. Generate a professional, welcoming email template we can send to new hires after accepting a job offer. Include key details they’ll need before the start date.
  3. Could you provide a basic onboarding checklist template to prepare for a new hire’s first day? Include key HR, IT, desk, and training setup tasks. Format as a simple bulleted list.
  4. Help me create a customizable new employee welcome packet template. Include sections covering company overview, policies, org chart, contact list, and glossary.
  5. Please draft a simple resignation acceptance letter template I can customize when employees give notice. Structure it warmly but professionally. Include space for key offboarding details.

ChatGPT Prompts for Answering Employee Questions

Screenshot of the ChatGPT's Response for the following prompt: "An employee asked, "How do I request time off?" Provide a friendly 120-word explanation outlining our vacation request process and where to access the request form".
ChatGPT Prompt for Answering Employee Questions
  1. An employee asked, “How do I request time off?” Provide a friendly 120-word explanation outlining our vacation request process and where to access the request form.
  2. “When will I become eligible for healthcare benefits?” Please provide a 100-word response explaining when coverage starts and how to enroll through our benefits portal.
  3. What is the best way to respond to “Where can I find our expense reimbursement policy?” Give a simple 60-word answer pointing them to the company intranet for more details.
  4. How should I respond if asked, “Can you explain our remote work policy?” Provide a warm, 80-word overview of our flexible scheduling options and the process for requesting telecommuting.
  5. “How do I add someone as a dependent for health insurance?” Please provide a 75-word response explaining who qualifies as a dependent and how to add them through the benefits portal.

ChatGPT Prompts for Training and Onboarding

Screenshot of the ChatGPT's Response for the following prompt: "Please draft a 250-word summary we can include in our new hire onboarding materials explaining our company history, mission, and values. Use an inspiring tone".
ChatGPT Prompt for Training and Onboarding
  1. Please draft a 250-word summary we can include in our new hire onboarding materials explaining our company history, mission, and values. Use an inspiring tone.
  2. Create a bulleted list of the first 10 critical tasks a new marketing associate should complete during their first week on the job including intro meetings and key training.
  3. Generate a 200-word overview of our company dress code and culture we can include in our new hire orientation deck. Note we are business casual but emphasize creativity.
  4. Provide 8 bullet points that highlight the key topics we should cover in an onboarding presentation for new customer service reps. Include both high-level vision and practical tools.
  5. Please create a sample agenda for an engaging first week of onboarding a new sales associate hire. Include activities like meet and greets, tech setup, and reviewing training materials.

Optimizing ChatGPT for HR Needs

Here are some tips to fine-tune ChatGPT’s responses for your unique HR needs:

  • Provide plenty of context in your initial prompts so ChatGPT generates on-target content
  • Review the output and refine with feedback when responses don’t match your voice or requirements
  • Train ChatGPT on your company terminology, style, and guidelines for more tailored results
  • Use consistent prompts over time focused on specific use cases to improve relevancy
  • Combine ChatGPT with other HR tools rather than trying to replace complex systems
  • Double-check any generated content that includes policies, legal information, or regulated procedures
  • View ChatGPT as a starting point to boost productivity, not the final word.

Limitations and Risks of Using ChatGPT for HR

While the benefits are immense, it’s important to be aware of ChatGPT’s limitations and potential risks:

  • Information may sometimes be incomplete, biased, or outright inaccurate
  • Language and tone may not suit your organization’s culture and preferences
  • Legally binding documents should be reviewed by legal counsel
  • AI cannot completely replace human judgment and discretion
  • Overreliance on AI could degrade essential analytical skills over time
  • Confidentiality issues could arise when sharing sensitive employee data
  • Bias in training data risks perpetuating discrimination through AI

Best Practices and Ethics for HR Usage

To leverage ChatGPT responsibly:

  • Be transparent about AI use with candidates and employees
  • Get written consent before using private employee info to train models
  • Audit AI systems regularly for accuracy, ethics, and impact on people
  • Keep AI-generated content focused on the constructive over critical
  • Make ethical AI practices a core competency for HR staff
  • Continuously evaluate if AI achieves diversity, equity, and inclusion goals

Conclusion

The right ChatGPT prompts tailored to specific HR tasks can automate rote work and drive greater productivity.

With custom prompts for writing recruiting materials, answering questions, creating handbooks, and more, HR teams can devote more time to mission-critical strategic priorities.

However, recognize the limitations and take steps to ensure responsible usage. When applied thoughtfully, conversational AI can help propel HR innovation and performance to new heights.

FAQs: ChatGPT Prompts for HR Professionals

How HR Can Use ChatGPT?

HR can use ChatGPT to automate writing recruiting materials, answering questions, creating handbooks, and more, freeing up time for strategic work.

Will ChatGPT Replace HR?

No, ChatGPT won’t replace HR but will augment capabilities, providing AI assistance while leaving final decisions to humans.

How Managers and HR Can Use ChatGPT to Save Time and Money?

Managers and HR can use ChatGPT to quickly draft job descriptions, screen resumes, suggest interview questions, and create onboarding materials, boosting productivity.

How Can ChatGPT Play a Role in HR Planning and Strategy?

ChatGPT can assist with analytical tasks like data analysis, forecasting, and modeling to inform HR planning and strategy, though human guidance is still essential.

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